We are very pleased about your interest in our website - and thus in our company. The protection of your private rights and freedoms is very important to us; we only use your data for the purposes intended. Since it is important to us that you are aware at all times of the extent to which we collect, use and, if necessary, transfer your data to third parties, we will provide you with the following comprehensive information on the processing of your personal data collected by us or stored by us.
Visiting our website is generally possible without providing (personal) data; if there are exceptions to this for selected services, we will explain these in the following chapters. When processing personal data, we strictly adhere to the requirements of the EU General Data Protection Regulation (GDPR) and any other data protection regulations.
Technische Hochschule Georg Agricola (THGA), staatlich anerkannte Hochschule der DMT-Gesellschaft für Lehre und Bildung mbH (DMT-LB)
Prof. Susanne Lengyel, Prof. Dr. Sunhild Kleingärtner, Ulrich Wessel
Herner Straße 45
44787 Bochum
Germany
Phone: +49 (0)234 – 968-02
E-mail: info@thga.de
Website: https://moodle.thga.de/
Martina Brinkmann
Cortina Consult GmbH
Hafenweg 24
48155 Münster
Data protection team for general data protection inquiries:
Team e-mail: dsb.dmt@cortina-consult.de
Website: https://www.cortina-consult.de
To ensure that we always have up-to-date data protection information in connection with the services of our website, we use the CLOUD DSE service of Cortina Consult GmbH, Hafenweg 24 in 48155 Münster. In this process, the contents of our privacy policy are hosted on the servers at Cortina Consult and managed centrally. Necessary changes are implemented promptly by Cortina Consult and immediately displayed via direct integration on our website.
The EU General Data Protection Regulation (GDPR) provides for extensive rights for data subjects in Chapter III, which we explain to you accordingly below with regard to the processing of your personal data:
This requirement concerns in particular information on the following details of data processing:
We will correct any erroneous data immediately, provided that you inform us of the circumstance accordingly.
Provided that the processing is no longer necessary and one of the following conditions is met:
Provided that one of the following conditions is met:
If it is technically possible and does not affect the rights and freedoms of other persons, we will - at your request - transfer your data to another recipient (responsible party).
If we collect or have collected and process personal data from you (on the basis of Art. 6 (1) e or f or Art. 9 (2) a GDPR), you have the right to object to the data processing (including profiling) at any time (with effect for the future). In exceptional cases, the objection may be ineffective, e.g. if we can demonstrate compelling interests worthy of protection for the processing that outweigh your interests or processing serves the assertion, exercise or defense of legal claims. If we process your personal data for the purpose of direct marketing, you have the right to object to such processing at any time. This also applies to profiling, insofar as it is related to such direct advertising. You also have the right to object to processing of your data concerning you which is carried out by us for scientific or historical research purposes or for statistical purposes pursuant to Article 89 (1) GDPR, unless such processing is necessary for the performance of a task carried out in the public interest.
If we collect or have collected and process personal data from you, you have the right not to be subject to any decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. Exceptions to this requirement apply if the decision is necessary for the conclusion or performance of a contract between you and us or you have expressly consented to the processing. In any case, we will take reasonable steps to safeguard your rights and freedoms and legitimate interests, including at least the right to obtain the intervention of a person on our part, to express our own point of view and to contest the decision.
You have the right to revoke consent to the processing of personal data at any time.
The following information applies to the data processing on our website in general. If there are exceptions or additions to this information, these are described in detail in the relevant sections.
We secure our website and other systems through technical and organizational measures against loss, destruction, access, modification or distribution of your data by unauthorized persons. In addition, we have implemented SSL encryption (SHA256) on our website to protect your data. However, despite regular checks, complete protection against all dangers is not possible.
We process personal data in accordance with the requirements of the GDPR, depending on the type and purpose of the processing as follows:
| Permitted use | Specification of the GDPR |
| Informed consent | Art. 6 para. 1 a |
| Performance of a contract | Art. 6 para. 1 b |
| Implementation of pre-contractual measures | Art. 6 para. 1 b |
| Fulfillment of legal obligations | Art. 6 para. 1 c |
| Protection of vital interests | Art. 6 para. 1 d |
| Safeguarding our legitimate interest | Art. 6 para. 1 f |
Our legitimate interest, as defined in Article 6 (1) f GDPR, is based on the performance of our business activities in order to maintain our ability to operate and secure the employment of our employees.
After the purpose of storage has ceased, the retention periods are generally at least six or ten years. As a rule, data is deleted immediately in accordance with our deletion concept, provided that this does not conflict with any retention obligation, necessity for contract fulfillment or a legitimate interest.
We store your personal data only for the period required to fulfill the specified purpose. After the purpose no longer applies and after expiration of any existing retention periods, your data will be deleted immediately. If deletion is not possible, the data will be blocked instead.
As soon as you visit our website, our web server collects some general data and technical information - as shown in the table below:
Data collected | Purpose of the survey |
|---|---|
| browser types and versions used | correct display of the page content |
| Operating system used, visitor origin (referrer, e.g. Google), subpages clicked on | Optimization of our website content as well as our advertising |
| Date and time of access to the website as well as IP address and internet service provider of the visitor | Ensuring the permanent functionality of our IT systems (for the operation of the website) and prevention of misuse |
Other data and information for security in the event of attacks | Providing relevant information to law enforcement agencies in the event of a cyberattack |
Under certain circumstances (e.g. due to legal or contractual regulations), an obligation arises for you to provide us with your personal data. Examples of such processing as follows:
Nature or purpose of the processing | Need |
|---|---|
| Conclusion of a sales contract (e.g. your address) | Fulfillment of the contractual obligation (e.g. delivery of the goods to your address) |
| In the employee context (e.g. transmission of data to the tax office) | Compliance with legal requirements (e.g. tax regulations) |
If applicable, in deviation from or in addition to the above-mentioned general information, you will find details of the individual data processing on our website below.
We use cookies on this website; these are small text files that are stored on your computer via your internet browser (e.g. Google Chrome, Safari, Firefox, Edge). These cookies are used for various purposes: Many cookies are technically necessary to provide you with certain website functions (e.g. shopping cart functions, saving your login information), other cookies are used for the security of your data or the website and some cookies can be used to analyze your user behavior. The latter cookies may contain a so-called cookie ID - a unique identifier consisting of a character string that enables websites and servers to be assigned to the storing browser.
Cookies that are necessary to carry out the transmission of a message via a public telecommunications network and cookies that are absolutely necessary to provide you with an expressly requested function are referred to as "technically necessary cookies" and may be set without your explicit consent (Section 25 (2) TDDDG). All other cookies are subject to consent (Section 25 (1) TDDDG); where applicable, this is regulated by our consent management platform.
We use cookies in part only for the duration of your visit to the website, in part for a predefined period and in part permanently. You can delete all these cookies manually or automatically at any time via your web browser.
It is possible to use our website (although possibly not to its full extent) without cookies. Most browsers are set to accept cookies automatically. However, you can deactivate the storage of cookies or set your browser so that it notifies you as soon as cookies are sent.
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||
| Recipient (if applicable) | none | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | The data is mandatory under the underlying contract. | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | Without the data, the user profile cannot be created and it is therefore not possible to use Moodle. | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data is automatically provided via the directory service of all user accounts for the THGA network. | ||||
| Change of purpose, if applicable | none | ||||
| Deletion of the user profile | After termination of the employment relationship, the user profile will be deleted together with all data. For security and maintenance reasons, the deletion period can be up to six months. |
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||
| Recipient (if applicable) | none | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | There is no obligation to provide the data. According to the principle of "freedom of research and teaching" (cf. Art. (3) GG), the teacher is free to use the learning platform in the context of your teaching. | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | Without the data, the user profile cannot be created and it is therefore not possible to use Moodle. | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data is automatically provided via the directory service of all user accounts for the THGA network. | ||||
| Change of purpose, if applicable | none | ||||
| Deletion of the user profile | After termination of the employment relationship or if consent is revoked, the user profile will be deleted together with all data. For security and maintenance reasons, the deletion period can be up to six months. |
| Purpose of the processing of general data |
| ||||||||||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||||||||||
| Recipient (if applicable) | none | ||||||||||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||||||||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||||||||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | The provision of personal data is mandatory for the use of the learning platform. | ||||||||||||
| Consequences of non-compliance (in case of failure to provide the required data) | Without the data, the user profile cannot be created and it is therefore not possible to use Moodle. | ||||||||||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||||||||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data is provided automatically via the HISinOne administration software (also: https://meine.thga.de/, "My THGA"). | ||||||||||||
| Change of purpose, if applicable | none | ||||||||||||
| Deletion of the user profile | After de-registration, the user profile is deleted along with all data. The deletion period can be up to six months for security and maintenance reasons. |
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||
| Recipient (if applicable) | none | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | There is no obligation. | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | Without the data, the user profile cannot be created and it is therefore not possible to use Moodle. | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data comes from the data subject himself. | ||||
| Change of purpose, if applicable | none | ||||
| Deletion of the user profile | The user accounts will be deleted upon request (informally to moodle@thga.de or by using the "Delete my account" function). The deletion period may be up to six months for security and maintenance reasons. |
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||
| Recipient (if applicable) | Date of last course access: Visible for users with role "Lecturer" or "Staff member | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | The data collected automatically during use. | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | The data collected automatically during use. | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data collected automatically during use. | ||||
| Change of purpose if necessary | none |
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||
| Recipient (if applicable) | The data is visible to authenticated users if they have access to the affected user profile | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | none | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | none | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data comes from the data subject himself. | ||||
| Change of purpose if necessary | none |
If applicable, further data processing takes place through the embedding of various services within the courses. Since the learning platform has various input options, including source code and HTML code, the responsibility for this lies with the respective course provider and we cannot list or inform about this integration in its entirety.
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 GDPR) | |||||
| Recipient (if applicable) | The data is visible to administrators and persons assigned to the respective courses with the role "instructor" or "staff member" and is also deleted when the user deregisters from a course, but at the latest when the course is deleted or reset. Data in connection with online activities aimed at collaborative learning are partly also visible to other users (mostly participants in the same courses).In some cases, data can survive the deletion of the person concerned from a course or even the deletion of a user account if it is necessary to maintain a function of a course component (e.g., forum posts are sometimes retained even after deletion from the course or after deletion of a user account if replies to this post exist which would be taken out of context without the post). | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | none | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | Without the data, the described data processing cannot take place. | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data is created and stored by the Moodle software underlying the learning platform based on user activity. |
| Purpose of processing | Analysis, bot protection |
| Legal basis (according to Art. 6 / 9 DSGVO) | |
| Recipient (if applicable) | Google LCC, Alphabet Inc, Google Ireland Limited, Google Building Gordon House, 4 Barrow St, Dublin, D04 E5W5, Ireland |
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | America, Google |
| If known: Duration of data storage | See General deadlines for data deletion |
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | none |
| Consequences of non-compliance (in case of failure to provide the required data) | none |
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. |
| If applicable, origin of the data (if not collected directly from the data subject) | The data usually originates from the data subject, but may also originate from third parties. |
| Where applicable, categories of personal data (if not collected directly from the data subject). | Screen resolution, date and time of visit, IP address, browser language, mouse movements, visitor behavior, responses and forms. |
| Change of purpose, if applicable | none |
| Privacy info of the addin | https://policies.google.com/privacy?hl=en |
| Data protection officer of the addin | https://support.google.com/policies/troubleshooter/7575787?hl=en |
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 DSGVO) | |||||
| Recipient (if applicable) | Association for the Promotion of a German Research Network; Alexanderplatz 1, 10178 Berlin, e-mail: info@dfn.de, phone: 49 30 884299 0 | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | none | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | Without the data, participation in the conference is not possible. | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data is automatically shared via the user account. | ||||
| Change of purpose, if applicable | none |
| Purpose of processing | Provide service, provide support, send marketing communications, provide announcements, conduct promotions, provide event information, create accounts, respond to inquiries, optimize service, maintain security. |
| Legal basis (according to Art. 6 / 9 GDPR) | |
| Recipient (if applicable) | Zoom Video Communications Inc.55 Almaden Boulevard, 6th Floor, San Jose, CA 95113, United Stateshttps://www.zoom.com/en/trust/privacy/ |
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | United States of America |
| If known: Duration of data storage | See General deadlines for data deletion |
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | The provision of data is mandatory based on the underlying contract. |
| Consequences of non-compliance (in case of failure to provide the required data) | The provision of data is mandatory based on the underlying contract. |
| If applicable, existence of an automated decision-making process | In this context, we do not use automated decision-making. |
| If applicable, origin of the data (if not collected directly from the data subject) | The data usually comes from the data subject, but can also come from third parties. |
| Where applicable, categories of personal data (if not collected directly from the data subject). | Date of birth, name, phone number, email address, language preference, user ID, password, profile picture, session schedule, configuration data, session metadata, feature usage data, performance data, service logs, billing information, location, IP address, browser type, ISP, referrer URL, operating system, date/time stamp |
| Change of purpose if necessary | no |
| Purpose of the processing of general data |
| ||||
| Legal basis (according to Art. 6 / 9 GDPR) | |||||
| Recipient (if applicable) | none | ||||
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | Data transfer to a third country does not take place and is not planned. | ||||
| If known: Duration of data storage | See General deadlines for data deletion | ||||
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | none | ||||
| Consequences of non-compliance (in case of failure to provide the required data) | none | ||||
| If applicable, existence of an automated decision-making process | In this context, we do not use automated decision-making. | ||||
| If applicable, origin of the data (if not collected directly from the data subject) | The data usually originates from the data subject, but may also come from third parties. |
| Purpose of processing | This is an open source web analytics service used to analyze user behavior and optimize the website. |
| Legal basis (according to Art. 6 / 9 GDPR) | legitimate interest (Art. 6 para. 1 lit. f GDPR) |
| Recipient (if applicable) | none |
| If applicable, intention of forwarding to a third country or int. organization (incl. info on adequacy decision of the Commission or suitable guarantees) | A data transfer to a third country does not take place and is not planned. |
| If known: Duration of data storage | See General deadlines for data deletion |
| Obligation to provide personal data (e.g. due to legal or contractual regulations) / necessity | none |
| Consequences of non-compliance (in case of failure to provide the required data) | none |
| If applicable, existence of an automated decision-making process | In this context, we do not use automatic decision-making. |
| If applicable, origin of the data (if not collected directly from the data subject) | The data usually originates from the data subject, but may also originate from third parties. |
| Where applicable, categories of personal data (if not collected directly from the data subject). | Browser language, Browser type, Device operating system, Device type, Geographic location, IP address, Number of visits, Referrer URL, Screen resolution, Usage data, Subpages visited. |
| Change of purpose if necessary | none |